Made deposits for the school and their fundraisers. Managed, coached and trained Front Office Staff. In your answer focus on: determining the urgency and importance of each task Maintained student records, assisted in setting school calendar, coordinated student transportation compiled state reports, assisted with many fundraisers. Maintained exceptionally discreet and able to keep confidential information that is private and personal in nature. Request and record all purchase orders and maintain school budget and Student Activity checking account. Delegated work and ensured office staff was professional and courteous. Process purchase orders, requisitions by using the public school and UNC Hospital financial systems. Typed letters Teacher.org: How to Become a School Secretary. Prepared payroll reports for instructional personnel. Operate office equipment such as fax machines and copiers, keep equipmentoperational by following manufacturer instructions and established procedures. Listening and Communication Skills. Has up-to-date skills and the ability to learn new skills and procedures with ease. Keyboarding Practices - assesses your skills in preferred practices such as letter format, capitalization, plurals, word division, word and figure style for numbers, and common proofreading marks, in addition to proofreading exercises. They help maintain records on students. A checklist if you're just browsing around looking for something to read on. Administrative jobs of all kinds require strong organizational skills to juggle many tasks. Maintain confidential studentgrade and attendance reports and other school records. Work required knowledge of Microsoft Excel, Word, PowerPoint and other various computer software. Generated purchase orders and confirms delivery, including direct contact with vendors to discuss concerns. Executed national database safety checks. Strong communication and interpersonal skills are a must. School secretaries come into contact with a wide range of people, including teachers, pupils, parents and carers, education welfare officers, social workers and school governors. Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard Performed all necessary front office duties. Typed discipline files, maintained students records, organized school field trips, tournaments, fund raisers and other student activities. Provided general secretarial support to school administrators and IEP support team. The high school secretary must be able to multi-task so she can keep the many projects she works on daily organized. Performed various administrative tasks including receiving and screening callers and visitors, scheduling meetings, reading and screening all incoming correspondences. Performed receptionist duties, along with copying, faxing, and ordering office supplies. Compiled information and supply input for state reports relevant to guidance. The school secretary serves as the face of the school, greeting students and parents and providing them with information. Process payroll for all staff members Performed bookkeeping and all financial activities such as balance books, balance bank statementsand make bank deposits. A checklist for you, if you are a secretary/PA and equivalent. School secretary skills list For some jobs, experience is the first requirement of qualifications. Ensured that payroll was organized, prepared and submitted correctly and on time for the local school based staff. The school secretary is aware of what’s going on at the school on a day-to-day basis. Registered and scheduled over 700 students annually using databases: PowerSchool, Student Management System, and Win School. She must be able to finish her work in a timely manner with minimal supervision and she should expect frequent interruptions. Reconcile bank statements and making bank deposits. A school secretary needs computer skills, excellent communications and interpersonal skills as well as an understanding of secretarial duties. Use of PowerSchool to record student attendance, contact information, create reports, and access records. Travel Arrangements A career as a secretary requires a high school diploma. Enter information into administrative student database. Manage front office, greet and assist visitors/students/parents, and answer incoming calls. Maintained and created student schedules and class rosters in School Master database for collection of grades and production of report cards. A checklist if you are screening for your next secretary. 4. Maintained student, teacher and staff attendance, and arranged for substitutes, prepared appropriate payroll sheets. Notarized documents, supervised student assistants, and performed clerical duties including copying, faxing, scanning, and scheduling appointments. I hope this letter finds you well. However, having additional training in a field of specialization or at a vocational school improves the likelihood of finding a higher-level and higher-paying job. Arrange meetings desired by parents, faculty, and community members with compassion and professionalism. Retrieved report cards and other pertinent student data from the SMS system. Good organisation skills 2. Maintained confidentiality while working with student records. Apply to School Secretary, Secretary, High School Teacher and more! Assisted with new admission student intake, staff per-session, staff attendance and lateness. Arrange and schedule conferences for Administrators, Counselors, Parents, and Teachers Maintain confidential files. Served as Front Office Secretary during the summer, and processed early student registration for early registration. Prepared agendas, materials and conducted monthly clerical staff meetings. Maintained campus website, issued monthly newsletters to students, staff & community members. Maintained calendar, scheduling appointments and conferences. Performed secretarial work, data entry, customer services, assisted students with inquiries and translated school related material. Enrolled and discharged students; requested records from prior schools and distributed records to other schools as needed utilizing PowerSchool software. REQUIRED: Bilingual – English & Spanish . for information. Have a minimum of two years of successful experience in a related secretarial or office position, or be a graduate of a recognized program of secretarial studies. Prepared bank deposits, with deposit sheet showing accurate amount of money in detail including receipts. Help students, create reports, PowerPoint presentations. Maintained school supply inventory including office supplies, text books, and student materials. Handled all travel arrangements for the Superintendent. Make bank deposits for the school and keep track of tuition payments, and order school supplies. Manage database and provide high-level administrative support. Use of various computer systems including Infinite Campus, Aeries, Nutrikids, School Dude, and Financial 2000. Good communication skills … At a minimum, you should take courses in high school applicable to an office setting. Maintained student permanent records as required by district, state and Federal guidelines for up to 1600 students. Created purchase orders, sports schedules, annual and monthly calendars, ordered summer office and textbook supplies per staff requests. Type report cards, school handbook, event brochures, & school newsletter. Performed document tasks on Excel and Microsoft Word Answered phones for deans and guidance counselors. She must be able to finish her work in a timely manner with minimal supervision and she should expect frequent interruptions. Ordered supplies, initiates purchase orders, and authorizes payment for items received. Prepared and distributed various correspondences for three school counselors. Sent and received faxes Managed three clerical personnel, payroll for 75 employees, budget, secretary to principal and vice- principal. daily attendance reports that reported to the State of Texas. The work environment depends on the size and the requirements of the school. Prepare and submit requisitions for office supplies, materials and other items. How Much Money Can a School Superintendent Make in a Year? Processed permanent records for newly enrolled students. provided a variety of office skills as well as school wide tasks for the consistent running of a special education program. Order art and office supplies, textbooks, and school machine supplies. Arranged busses for field trips and coordinated special education busses daily. Worked as a team to ensure the smooth functioning of the main office and data entry. Maintained accurate records of purchase orders sent and received by office. Payroll Attended department meetings, composed, typed and distributed meeting notes, routine correspondence, and reports. Provide secretarial and clerical support to a junior high school Principal. Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms. Presents a professional appearance and attitude at all times. Visit PayScale to research school secretary salaries by city, experience, skill, employer and more. Input student information into computer system. School secretaries must be proficient in basic computer software including word processing, attendance, billing and data entry. Sole secretary to building housing 470 students in grades kindergarten thru 5. Filed non-confidential files in small office according to relevance and/or date in an alphabetical format. 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